The Program Supervisor has overall responsibility for the management and coordination of the program. Included, therein, is responsibility for the recruitment, employment, orientation and supervision of all program staff, the development, orientation and ongoing effective relationship with the advisory council; creative development and recruitment of all community service agencies, as well as, timely renewal of each Memorandum of Understanding associated with each respective program. Another essential responsibility of this position is the development of additional financial resources to supplement federal, state and local funding through grant writing, annual fund-raising events and/or donations of services. A positive and amenable working relationship with all liaisons from the various funding sources, program staff, volunteers, advisory council members and personnel from each volunteer site is required. Interpretation of the program to the community-at-large and memberships with appropriate gerontological, volunteer or administrative groups is also an essential part of this position.
Within the framework of Agency programs, policies, procedures, philosophy, values, expectations, and worker’s skills and experiences, the following duties and responsibilities, though not necessarily all inclusive, are inherent to this position:
- Overall coordination and administration of the program.
- Recruitment, hiring, orientation, supervision and evaluation of all program staff.
- Development and implementation of all procedures, routines and forms and documentation applicable to the program.
- Coordination with Field Supervisors for the recruitment, training and placement of all volunteers in appropriate assignments. This includes New Volunteer Orientation and ongoing monthly in-service training.
- Development and maintenance of community resource material
- Maintain effective and positive working relationships with all affiliated community service agencies and their designated liaisons
- Serve as an advocate to the community-at-large, as well as, at appropriate public hearings to highlight the importance and value of the healthy older adult volunteer and the benefits of this senior volunteer program
- Development of effective working relationships with the advisory council
- Develop annual program goals and objectives in collaboration with the advisory council; also assist the advisory council to develop and implement priorities annually
- Ensure compliance and accountability for meeting both programmatic and fiscal goals and objectives as outlined in the respective federal, state and local grants
- Monitor all program expenditures and budgetary issues that may impact upon the daily operations of the program
- Prepare the renewal of all grant applications annually; and propose and implement budget statements
- Maintain a strong communicative relationship with the Program Accountant and the Chief Financial Officer on any and all fiscal issues
- Submit a draft of all proposed budgets for various funding sources to the Chief Financial Officer and provide a complete copy when final approval of grant is received
- Responsible for the timely submission of all monthly, quarterly and year-end reports
- Establish and maintain positive and effective working relationship with all personnel from the various federal, state and local funding sources
- Provide appropriate referrals for counseling and other community services to volunteers with personal and/or fiscal problems
- Attend all meetings and training conferences mandated by funding sources
- Enhance professional development through participation in Agency and community workshops and seminars
- Meet quarterly with the President of the Agency for guidance and counsel
- Perform other duties as assigned by the President of the Agency
SKILLS/EDUCATIONAL BACKGROUND REQUIRED
- Bachelor’s Degree in social sciences required
- Social work knowledge/expertise coupled with five (5) years administrative experience preferred
- Interest and experience in fund-raising and community relations preferred
- Familiarity with the metro-Detroit area and other community resources
- Excellent interpersonal and communicative skills and flexibility
- High commitment to the field of aging
- Valid Michigan driver’s license, automobile and automobile liability insurance coverage
Please send resume and cover letter with salary requirements to: firstname.lastname@example.org. If your application is selected for an interview, you will be contacted directly. No telephone calls or inquiry emails, please.